ADITYA INFOTECH LIMITED
POLICY ON NOMINATION AND REMUNERATION OF DIRECTORS, KMPs AND SENIOR MANAGEMENT
Aditya Infotech Limited considers its work force as its most invaluable asset. This policy of remuneration of Directors, Key Managerial Personnel (KMPs) and Senior management of the Company have been formulated in terms of the provisions of the Companies Act, 2013 with the focus on harmonizing the aspirations of the human resources consistent with the goals of the Company.
OBJECTIVE
The Key Objectives and the purpose of this Policy are:-
1. To guide the Board in relation to appointment and removal of Directors, Key Managerial Personnel and Senior Management (one level below the Directors).
2. To evaluate the performance of the members of the Board and provide necessary report to the Board for further evaluation of the Board.
3. To recommend to the Board on Remuneration payable to the Directors, Key Managerial Personnel and Senior Management.
4. To provide to Key Managerial Personnel and Senior Management reward linked directly to their effort, performance, dedication and achievement relating to the Company’s operations.
5. To retain, motivate and promote talent and to ensure long term sustainability of talented managerial persons and create competitive advantage.
6. To devise a policy on Board diversity
7. To develop a succession plan for the Board and to regularly review the plan;
IMPORTANT DEFINITIONS
(a) Board means Board of Directors of the Company.(b) Directors mean Directors of the Company.
(c) Key Managerial Personnel: Key Managerial Personnel means—
· Chief Executive Officer or the Managing Director or the Manager;
· Whole-time director;
· Chief Financial Officer;
· Company Secretary; and
· Such other officer as may be prescribed.
(d) Senior Management: Senior Management means personnel of the company who are members of its core management team excluding the Board of Directors including Functional Heads.
CONSTITUTION OF NOMINATION AND REMUNERATION COMMITTEE AND ITS MEETING:
Pursuant to the provisions of Section-178 of the Companies Act, the Board of Directors of Aditya Infotech Limited has constituted a committee to be known as the Nomination and Remuneration Committee of the Company which consists of the following Directors of the Company:
1. Mr. Abhishek Dalmia - Independent Director
2. Mr. Aditya Khemka - Managing Director
3. Mr. Manish Sharma - Independent Director
4. Ms. Ambika Sharma - Independent Director
Frequency of Meetings:
The meeting of the Committee shall be held at such regular intervals as may be required.
Minutes of Committee Meeting:
Proceedings of all meetings must be duly recorded in the minutes and signed by the Chairman of the Committee at the subsequent meeting. Minutes of the Committee meetings will be tabled at the subsequent Board and Committee meeting.
ROLE OF COMMITTEE
Matters to be dealt with, perused and recommended to the Board by the Nomination and Remuneration Committee
The Committee shall:
1. Formulate the criteria for determining qualifications, positive attributes and independence of a director.
2. Identify persons who are qualified to become Director and persons who may be appointed in Key Managerial and Senior Management positions in accordance with the criteria laid down in this policy.
3. Recommend to the Board, appointment and removal of Director, KMP and Senior Management Personnel.
Policy for appointment and removal of Director, KMP and Senior Management:
Ø Appointment criteria and qualifications:
1. The Committee shall identify and ascertain the integrity, qualification, expertise and experience of the person for appointment as Director, KMP or at Senior Management level and recommend to the Board his / her appointment.
2. The committee will determine the appropriate size, diversity and composition of the Board.
3. A person should possess adequate qualification, expertise and experience for the position he / she is considered for appointment. The Committee has discretion to decide whether qualification, expertise and experience possessed by a person is sufficient / satisfactory for the concerned position.
4. The Company shall not appoint or continue the employment of any person as Whole-time Director who has attained the age of seventy years. Provided that the term of the person holding this position may be extended beyond the age of seventy years with the approval of shareholders by passing a special resolution based on the explanatory statement annexed to the notice for such motion indicating the justification for extension of appointment beyond seventy years.
Ø Term / Tenure:
1. Managing Director/Whole-time Director:
The Company shall appoint or re-appoint any person as its Executive Chairman, Managing Director or Executive Director for a term not exceeding five years at a time. No re-appointment shall be made earlier than one year before the expiry of term.
2. Independent Director:
- An Independent Director shall hold office for a term up to five consecutive years on the Board of the Company and will be eligible for re-appointment on passing of a special resolution by the Company and disclosure of such appointment in the Board's report.
- No Independent Director shall hold office for more than two consecutive terms, but such Independent Director shall be eligible for appointment after expiry of three years of ceasing to become an Independent Director. Provided that an Independent Director shall not, during the said period of three years, be appointed in or be associated with the Company in any other capacity, either directly or indirectly. However, if a person who has already served as an Independent Director for 5 years or more in the Company as on 1st October, 2014 or such other date as may be determined by the Committee as per regulatory requirement, he / she shall be eligible for appointment for one more term of 5 years only.
- At the time of appointment of Independent Director it should be ensured that number of Boards on which such Independent Director serves is restricted to seven listed companies as an Independent Director and three listed companies as an Independent Director in case such person is serving as a Whole-time Director of a listed company or such other number as may be prescribed under the prevailing Companies Act and Rules framed thereunder.
Ø Evaluation:
The Committee shall carry out evaluation of performance of every Director and the Committees of the Board at regular interval (yearly).
Ø Removal:
Due to reasons for any disqualification mentioned in the Companies Act, 2013, rules made thereunder or under any other applicable Act, rules and regulations, the Committee may recommend, to the Board with reasons recorded in writing, removal of a Director, KMP or Senior Management Personnel subject to the provisions and compliance of the said Act, rules and regulations.
Ø Retirement:
The Director, KMP and Senior Management Personnel shall retire as per the applicable provisions of the Companies Act, 2013 and the prevailing policy of the Company. The Board will have the discretion to retain the Director, KMP, Senior Management Personnel in the same position / remuneration or otherwise even after attaining the retirement age, for the benefit of the Company.
Policy relating to the Remuneration for the Whole-time Director, KMP and Senior Management Personnel:
Ø General:
1. The remuneration (including fixed and/or variable components viz. commission, profit linked incentive plans etc.) to the Whole-time Director, KMP and Senior Management Personnel will be determined by the Committee and recommended to the Board for approval. The remuneration / compensation / commission etc. shall be subject to the prior/post approval of the shareholders of the Company and Central Government, wherever required.
2. The remuneration and commission to be paid to the Whole-time Director shall be in accordance with the percentage / slabs / conditions laid down in the Articles of Association of the Company and as per the provisions of the Companies Act, 2013, and the rules made thereunder.
3. Increments to the existing remuneration / compensation structure may be recommended by the Committee to the Board which should be within the slabs approved by the Shareholders in the case of Whole-time Director.
4. Where any insurance is taken by the Company on behalf of its Whole-time Director, Chief Executive Officer, Chief Financial Officer, the Company Secretary and any other employees for indemnifying them against any liability, the premium paid on such insurance shall not be treated as part of the remuneration payable to any such personnel. Provided that if such person is proved to be guilty, the premium paid on such insurance shall be treated as part of the remuneration.
Ø Remuneration to Whole-time / Executive / Managing Director, KMP and Senior Management Personnel:
1. Fixed pay:
The Whole-time Director / KMP and Senior Management Personnel shall be eligible for a monthly remuneration as may be approved by the Board on the recommendation of the Committee. The break-up of the pay scale and quantum of perquisites including, employer’s contribution to P.F, pension scheme, medical expenses, club fees etc. shall be decided and approved by the Board on the recommendation of the Committee and approved by the shareholders and Central Government, wherever required.
2. Minimum Remuneration:
If, in any financial year, the Company has no profits or its profits are inadequate, the Company shall pay remuneration to its Whole-time Director in accordance with the provisions of Schedule V of the Companies Act, 2013 and if it is not able to comply with such provisions, with the previous approval of the Central Government.
3. Provisions for excess remuneration:
If any Whole-time Director draws or receives, directly or indirectly by way of remuneration any such sums in excess of the limits prescribed under the Companies Act, 2013 or without complying the procedure as laid down in the Companies Act, 2013 or where prior sanction of the Central Government, where required, he / she shall refund such sums to the Company and until such sum is refunded, hold it in trust for the Company. The Company shall not waive recovery of such sum refundable to it unless permitted by the Central Government.
Ø Remuneration to Non- Executive / Independent Director:
1. Remuneration / Commission:
The remuneration / commission shall be fixed as per the slabs and conditions mentioned in the Articles of Association of the Company and the Companies Act, 2013 and the rules made thereunder.
2. Sitting Fees:
The Non- Executive / Independent Director may receive remuneration by way of fees for attending meetings of Board or Committee thereof. Provided that the amount of such fees shall not exceed Rs. One lakh per meeting of the Board or Committee or such amount as may be prescribed by the Central Government from time to time.
3. Commission:
Commission may be paid within the monetary limit approved by shareholders, subject to the limit not exceeding 1% of the profits of the Company computed as per the applicable provisions of the Companies Act, 2013.
4. Stock Options:
An Independent Director shall not be entitled to any stock option of the Company.
REVIEW AND AMENDEMENT
- The Nomination and Remuneration Committee or the Board may review the Policy as and when it deems necessary.
- This Policy may be amended or substituted by the Nomination and Remuneration Committee or by the Board as and when required andalso by the Compliance Officerwhere there is any statutory changes necessitating the change in the policy. However, no such amendment or modification will be binding on the Directors and employees unless the same is communicated in the manner described as above.